PATHWAYS / FINANCE

Associate / Officer / Analyst

Admin Associate

You are required to support in collecting all vendors bills, travel claims and training related invoices on time. In addition to this, you have to prepare vouchers with supporting documents and and help in ensuring that the payments are made on time.

With the help of the support staff, you will be responsible for the upkeep of the office premises and the building. You also have to oversee and conduct regular maintenance work at the office premises. You are expected to support procurement of office supplies, stationery and assist in maintaining all the fixed assets & IT equipment.

Admin & Account Officer

You are expected to review vouchers, invoice, staff reimbursement and bills for accuracy. You are also required to assist the accounts officer to process the payments and documents such as invoices, journal vouchers, employee reimbursements, and statements. You are also expected to help in maintaining expenditure related to the project concerned on a day to day basis and update them on the accounting software.

You will also have to manage small cash transactions, the office cash card. You have to submit the bills related to office maintenance, vendors and others invoices on time.

You also have to ensure that the maintenance of fixed assets and IT inventory takes place on time. You are also expected to support with travel booking, venue bookings and performance other admin function as and when required.

You are expected to assist in preparation and finalization of quarterly and annual tax returns. You will maintain both electronic and hard copies of financial reports. This will help during review of monthly reports.

Account Associate

You will have to review vouchers, invoice, staff reimbursement and bills to ensure that they are accurate. You also have to process the payments and documents which include invoices, journal vouchers, employee reimbursements, and statements. You will also have to maintain expenditure related to the projects concerned on a day to day basis, approve daily vouchers in the accounting software, retrieve the system reports. You also have to maintain, both electronic and hard copies of financial reports which includes vouchers, receipts and supporting documents.

Admin Support Officer

You will be required to provide assistance during the procurement process, prepare purchase orders, maintain PO matrix as well as follow up with vendors on the delivery of different products.

You are required to coordinate with program team and vendors for book dispatches. You are expected to coordinate with program team for event support, coordinate the couriers and ensure that office stationery and supplies bills are taken care of.

You will support in the day to day maintenance of the office building, annual maintenance work and other maintenance work that crops up periodically. You will oversee housekeeping activities, ensure the office supplies are stocked up. You also have to carry out a regular inspection of plumbing, electrical aspects, furniture and other fixtures and have to ensure that they are in good condition. You will also have to provide details for asset insurance as per prescribed format and undertake the stock taking function. This needs to be done on periodic basis.