PATHWAYS / FINANCE

Coordinator

Admin Coordinator

You are expected to follow-up monthly utility payments, rental invoices and review and update the Bangalore office asset regularly in coordination with office assistants. You will assist in setting up of offices or shared spaces in other locations as well.

You will support with procurement/ renewal of health insurance and service and remain the first point of contact for assisting them in claiming their insurance and support the external consultation process for Quest Alliance including drafting their contracts and follow up on their payments and ensure that their feedback is collected.

You will arrange local travel for the staff or guests in Bangalore. You will also have to book flights, support booking venues for programmes and other events organised by Quest.

Senior Admin Coordinator

You will lead the office maintenance and be involved in purchase of furniture, fittings, stationery for office use and support during the annual vendor empanelment. You will also be required to ensure that the payment of office rent and monthly bill payments are made on time. You will support teams in other locations in setting up their offices.

You will ensure that all the staff members have insurance, process insurance renewals and be involved in reconciliation of insurance payment and ensure that the P.F/ ESI is paid on time. You also have to enroll new employees into P.F/ ESI and serve as a first point of contact to address queries related to P.F.

You will lead the external consultation process for Quest Alliance and work with state offices and team leads to empanel consultants on an annual basis and support them by drafting the consultant contracts and follow up on their payments.

You will support with the travel, logistics arrangement, reconcile travel bills and ensure that payments are made on time. You also need to coordinate staff travel and book venues for events hosted by Quest.

Senior Finance Coordinator

You will have to maintain and reconcile petty cash and manage the office petty cash and will also have to ensure sufficient funds are available. You will reconciling bank accounts and cash floats that need to be issued on a monthly/weekly basis.

You will prepare vouchers, payments and raise payment/journal vouchers and confirm accuracy of all calculations, verify the supporting documents and ensure compliance to the financial procedures.

You will assist and the payments are accurate and are processed on time. You also have to ensure maintenance of all contracts, rental agreements, telephone bill and Internet bill payments etc. You also need to ensure the vendors payments are being dispatched from the accounts department.

You will also have to develop an organised filing system, ensure soft copies are recorded in a computerised system and maintain all the records pertaining to legal/statutory and tax requirements.